February Freeze Meeting                                                                                            Jan 8, 2018

Committee:

Debi Benjamin                  Elmirayouthhockey@gmail.com

Matt Peris                          

Attendees: Jimmy  Sincock, Michella Sincock, Bonnie Elvidge, Jessica Mclane, John Burge, Dana Heifferon, Jeff Richards

Flyers

Registration and Announcements are on the website under Tournaments

Teams

 Currently, we have 4 Peewee Teams and 2 Bantam Teams Confirmed. Need to Solicit, at minimum, two more Bantam Teams. We will take up to 8 teams at each level. Cost is $800 for Peewee and $850 for Bantam

Registration

• Room Roster will handle all registration and hotel accommodations.
• Teams can register and pay on-line, roster their teams and book hotels
• This can also be used for game schedules, scoring  and other tracking
• On-line registration at:     https://app.roomroster.com/events/3773/register

Vendors:  $25/spot

• TShirts- BOOKED
  • Arthur Kline will bring his own set up. He offers several T-shirt styles, fabrics and lots of screen pressed options
• Lula Roe-BOOKED
  • Fun and Fancy clothing brought by bus
• Rainy Toad- MATT TO CONTACT
  • Video Gamer on a bus
• Sports Memorabilia- DEBI TO CONTACT
  • Bills Bullpen-Bill Fesetch
• Pictures: would like someone that does CS’s a computer setup

Food: Can get a one day permit –BERNADETTE PATELUNAS

• Food Trucks or Catering- need permits and be self sufficient with cooking.
  • Smoke on the water-100% self contained with his own permits. Needs a permit from Elmira. Can he park outside or come in the building?
  • Diner in Hhds. More of a catering type.
  • Hill Top-JIMMY SINCOCK  TO CONTACT
  • Whoopie Pie Guy-DEBI TO CONTACT
  • Marty Catilano Pizza-JEFF RICHARDS TO CONTACT
  • Felony Donuts-DEBI TO CONTACT
• Bake Sale- donations from parents
• Crock Pot Meals- donations from parents
• Snack Shop- coffee, donuts, water, cocoa, Gatorade, soda, pretzels, nachos, candy, popcorn

Fun:

• Skills Competition
  • Skate
  • Shoot
  • Shoot Out for goalies
• Fri Evening Welcome Party
  • DJ
  • Pizza and Beverages
  • Skills Competition on one side or open skate? Parents vs Kids game?

Volunteers Needed

On Ice

• Refs-MATT TO SCHEDULE WITH LONGWELL
• Bumper Movers
• Score Keepers
• Timers
• Music/Announcements

Off Ice

• Check In/Welcome Bags
• Locker Rooms
  • Matt, can these be locked? If so, we can sign out the keys
• Score Updates
• Food
• Basket
• 50/50

Raffles

• Baskets- donations from parents of each team
• 50/50 during each game

Misc

• Decorations/Banners
• Awards
  • Individual medals for each participant
  • Trophies for championship games  (1^st and 2^nd)
• Welcome Bags
  • Jon Parks-DEBI TO CONTACT

Sponsors- JOHN BURGE HAS LIST

• Monetary Donations
• Basket Raffle Items - BONNIE ELVIDGE, JESSICA MCLANE
• Program Ads : $25 (¼ page Bronze), $50 (½ page Silver), $100 (Full Page Gold)
  • Send to sponsors and Families
  • Need a vendor to put the Program Together