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February Freeze Meeting                                                                                            Jan 8, 2018

 

Committee:

Debi Benjamin                  Elmirayouthhockey@gmail.com

Matt Peris                          

Attendees: Jimmy  Sincock, Michella Sincock, Bonnie Elvidge, Jessica Mclane, John Burge, Dana Heifferon, Jeff Richards

 

Flyers

Registration and Announcements are on the website under Tournaments

 

Teams

 Currently, we have 4 Peewee Teams and 2 Bantam Teams Confirmed. Need to Solicit, at minimum, two more Bantam Teams. We will take up to 8 teams at each level. Cost is $800 for Peewee and $850 for Bantam

 

Registration

  • Room Roster will handle all registration and hotel accommodations.
  • Teams can register and pay on-line, roster their teams and book hotels
  • This can also be used for game schedules, scoring  and other tracking
  • On-line registration at:     https://app.roomroster.com/events/3773/register

 

Vendors:  $25/spot

  • TShirts- BOOKED
    • Arthur Kline will bring his own set up. He offers several T-shirt styles, fabrics and lots of screen pressed options
  • Lula Roe-BOOKED
    • Fun and Fancy clothing brought by bus
  • Rainy Toad- MATT TO CONTACT
    • Video Gamer on a bus
  • Sports Memorabilia- DEBI TO CONTACT
    • Bills Bullpen-Bill Fesetch
  • Pictures: would like someone that does CS’s a computer setup

 

Food: Can get a one day permit –BERNADETTE PATELUNAS

  • Food Trucks or Catering- need permits and be self sufficient with cooking.
    • Smoke on the water-100% self contained with his own permits. Needs a permit from Elmira. Can he park outside or come in the building?
    • Diner in Hhds. More of a catering type.
    • Hill Top-JIMMY SINCOCK  TO CONTACT
    • Whoopie Pie Guy-DEBI TO CONTACT
    • Marty Catilano Pizza-JEFF RICHARDS TO CONTACT
    • Felony Donuts-DEBI TO CONTACT
  • Bake Sale- donations from parents
  • Crock Pot Meals- donations from parents
  • Snack Shop- coffee, donuts, water, cocoa, Gatorade, soda, pretzels, nachos, candy, popcorn

 

 

 

Fun:

  • Skills Competition
    • Skate
    • Shoot
    • Shoot Out for goalies
  • Fri Evening Welcome Party
    • DJ
    • Pizza and Beverages
    • Skills Competition on one side or open skate? Parents vs Kids game?

 

 

Volunteers Needed

On Ice

  • Refs-MATT TO SCHEDULE WITH LONGWELL
  • Bumper Movers
  • Score Keepers
  • Timers
  • Music/Announcements

Off Ice

  • Check In/Welcome Bags
  • Locker Rooms
    • Matt, can these be locked? If so, we can sign out the keys
  • Score Updates
  • Food
  • Basket
  • 50/50

 

Raffles

  • Baskets- donations from parents of each team
  • 50/50 during each game

 

Misc

  • Decorations/Banners
  • Awards
    • Individual medals for each participant
    • Trophies for championship games  (1st and 2nd)
  • Welcome Bags
    • Jon Parks-DEBI TO CONTACT

 

Sponsors- JOHN BURGE HAS LIST

  • Monetary Donations
  • Basket Raffle Items - BONNIE ELVIDGE, JESSICA MCLANE
  • Program Ads : $25 (¼ page Bronze), $50 (½ page Silver), $100 (Full Page Gold)
    • Send to sponsors and Families
    • Need a vendor to put the Program Together